Client photo proofing: how to let couples pick their album photos

Choosing album photos is often the slowest part of a wedding job. The couple sends a list of file numbers over chat, a parent adds a few more, someone changes their mind, and you end up comparing screenshots against your folders.

Proofing in a gallery replaces all of that with one link and one list.

What photo proofing means

Proofing is the step where the client reviews the photos and picks the ones they want edited, printed or placed in the album. Done well, it gives you a clear, final list without any back-and-forth.

Send a selection link

Instead of sending the full gallery and waiting for a list, send a selection link. The client opens it in their browser and taps a heart on each photo they like. When they are done, they submit, and you see their picks in the folder.

You can protect the selection link with a PIN, so only the couple can make the choice.

Keep your work protected while they choose

Clients review proofs before the final delivery, so it makes sense to protect the previews:

• Show previews with your watermark until you release the final files.
• Add a password and an expiry date to the gallery.
• Put the gallery on your own domain so it carries your brand.

See photo galleries and proofing

Download only the picked photos

Once the client has submitted, download just the photos they picked and start editing. No more matching file numbers by hand.

Tips for a smooth selection

1. Tell the client how many photos the album holds, so they know how many to pick.
2. Give a deadline and set the link to expire after it.
3. Group photos into sections such as haldi, wedding and reception, so the choice is easier.
4. Keep the full gallery for later: after the album is done, share it with the families.

From proofing to the final invoice

Proofing is one step in a longer job. If you also manage leads, quotes, shoot days and invoices, you can keep all of it next to the gallery in the same account.

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